Terms and Conditions

Terms and Conditions

Last updated: 01.01.2026

These Terms and Conditions govern the provision of architectural design, drafting, visualisation and related services by O Architecture (“the Company”) to the Client.

By instructing or commissioning the Company to undertake any services, the Client confirms that they have read, understood and accepted these Terms and Conditions in full.

1. Definitions

For the purposes of these Terms and Conditions:

Company refers to O Architecture.

Client refers to the individual, developer, builder, company, organisation or representative commissioning services.

Services refers to all design, drafting, drawing, modelling, visualisation, animation or consultancy services provided by the Company.

Deliverables refers to all drawings, files, visualisations, images, animations, models, documents or other materials produced by the Company.

Project refers to the specific development or site for which the Services are commissioned.

2. Scope of Services

O Architecture provides architectural design, drafting, drawing production and architectural visualisation services only.

Unless explicitly agreed in writing, the Company does not provide:

  • construction supervision
  • site inspection services
  • structural engineering
  • building control certification
  • project management
  • quantity surveying
  • contractor selection or supervision
  • legal or regulatory advice

All drawings, models and visualisations produced by the Company are design representations intended to assist in design communication and planning submissions.

They must not be relied upon as final construction instructions without appropriate professional verification by qualified consultants.

3. Client Responsibilities

The Client agrees to:

  • provide accurate project information and site details
  • supply correct measurements and documentation where required
  • review all Deliverables carefully before use
  • appoint qualified professionals where required for structural, engineering or regulatory matters
  • ensure that all works comply with local planning, building regulations and statutory requirements

The Company shall not be responsible for errors resulting from incorrect or incomplete information supplied by the Client or third parties.

4. Fees and Payment

All services are charged in accordance with the quotation or proposal issued by the Company.

Unless otherwise agreed in writing:

  • a deposit is required before work begins
  • invoices are payable within 7 days of issue
  • work may be suspended if payment is overdue

The Company reserves the right to charge statutory interest and debt recovery costs on overdue invoices in accordance with the Late Payment of Commercial Debts (Interest) Act 1998.

All Deliverables remain the property of the Company until all outstanding fees have been paid in full.

5. Intellectual Property

All drawings, models, animations, visualisations, concepts, designs and associated materials produced by O Architecture remain the exclusive intellectual property of the Company.

The Client is granted a limited licence to use the Deliverables only for the specific project and site for which they were commissioned.

The Client may not:

  • reproduce the design for other projects
  • modify the design without permission
  • distribute the files to third parties beyond those necessary for the Project
  • resell or licence the design

Unauthorised use constitutes copyright infringement.

6. Restriction on Reuse of Designs

All designs and drawings produced by the Company are site-specific and project-specific.

The Client may not:

  • reuse the design on another site
  • replicate the design for additional developments
  • use the design for additional phases not included in the original commission
  • adapt the design for future developments

If the Client wishes to reuse the design for additional developments, written permission must be obtained from the Company and additional licensing fees may apply.

Unauthorised reuse of the design may result in legal action and financial claims for copyright infringement.

7. Prohibition on Redistribution or Copying

The Client, contractors, builders, consultants and associated parties may not distribute, copy, reproduce or reverse engineer the Company’s Deliverables.

Specifically, Deliverables may not be:

  • provided to another designer or architect to replicate the design
  • redrawn or modified by third parties
  • used as a template for additional projects
  • copied in part or in full for other developments

Drawings may only be shared with contractors and consultants strictly for the purpose of the original Project.

Any unauthorised reproduction will be treated as a breach of copyright and intellectual property rights.

8. Planning and Regulatory Approvals

The Company may prepare drawings intended to assist with planning permission applications or building regulations submissions.

However:

  • approval decisions are made solely by local authorities
  • the Company cannot guarantee planning approval
  • the Company cannot guarantee building regulations approval

The Company shall not be liable for planning refusal, regulatory amendments, or delays caused by approval processes.

9. Visualisations and CGI

All architectural renderings, animations, walkthroughs, flythroughs and visualisations produced by the Company are illustrative representations only.

These materials are intended for:

  • design communication
  • planning presentations
  • marketing and promotional use

They may not represent final materials, finishes or construction details.

10. Limitation of Liability

To the fullest extent permitted by law, the Company’s liability shall be strictly limited.

The Company shall not be liable for:

  • construction errors
  • contractor negligence
  • structural failures
  • inaccurate site conditions
  • regulatory changes
  • planning refusals
  • delays caused by third parties
  • financial or investment losses

The total liability of the Company for any claim arising from the Services shall not exceed the total fees paid for the Project.

11. Exclusion of Development Profit Loss

The Company shall not be liable for any financial loss relating to development projects, including but not limited to:

  • loss of development profit
  • loss of investment returns
  • loss of property value
  • financing costs
  • sales delays
  • market fluctuations

The Client accepts that development projects involve commercial risk, and the Company shall not be responsible for such risks.

12. Use of Drawings for Construction

All Deliverables must be reviewed and verified by appropriate qualified professionals before construction begins.

The Company accepts no responsibility for the use of drawings in construction without appropriate professional verification.

13. Revisions and Variations

Unless otherwise stated in writing, the quoted fee includes a limited number of revisions.

Additional revisions, design changes or additional work requested by the Client will be charged at the Company’s standard hourly rate.

Major design changes may require a revised quotation.

14. Project Delays

The Company shall not be responsible for delays caused by:

  • delayed client responses
  • third-party consultants
  • planning authorities
  • contractors
  • unforeseen circumstances

Project timelines may be revised accordingly.

15. Termination

The Company reserves the right to terminate the Project if:

  • invoices remain unpaid
  • the Client breaches these Terms
  • the Client behaves in an abusive or unreasonable manner

Upon termination, the Client must pay for all work completed up to the termination date.

16. Portfolio Rights

The Company reserves the right to display completed work within its:

  • website
  • portfolio
  • marketing materials
  • social media

Confidential information will not be disclosed without permission.

17. Confidentiality

Both parties agree to maintain confidentiality regarding commercially sensitive information exchanged during the Project.

18. Force Majeure

The Company shall not be liable for failure to perform obligations due to circumstances beyond reasonable control, including:

  • natural disasters
  • technical failures
  • illness
  • internet outages
  • government restrictions

19. Governing Law

These Terms and Conditions shall be governed by and interpreted in accordance with the laws of England and Wales.

Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.

20. Acceptance

By commissioning services from O Architecture, the Client confirms that they have read, understood and accepted these Terms and Conditions.